Co-op Management Services Tailored to Your Needs
At Property Accounts Management, we specialize in enhancing the efficiency and governance of housing cooperatives. Our experienced team offers customized solutions to streamline administrative tasks, optimize financial operations, and improve overall property management.
We understand the unique challenges of co-op communities and work closely with boards and members to ensure seamless operations, compliance, and long-term sustainability. Whether you require assistance with financial oversight, maintenance coordination, or member communication, we are here to support your cooperative’s success.
Looking for Co-op Services?
- Financial operations
- Meetings and minutes
- Tasks and trades
- Communications
- Emergency response
We are experienced with the following services:
- Building envelope repair project administration (including tax rebate tracking)
- Annual income testing
- Annual project data report completion
- Share purchase loan administration
- CPI calculations on share refunds
- Property tax assessment forms
- Home Owner Grant applications and disbursements
Financial Operations
For Lower Mainland clients, we manage:
- All financial operations in line with the Real Estate Services Act and Operating Agreements
- Opening and maintaining trust bank accounts for each co-op
- Negotiating favorable rates with financial institutions
- Billing, collecting, and depositing co-op income (monthly charges, assessments, fines, etc.)
- Preauthorized payment options for co-op members
- Arrears and collections management, including legal action if needed
- Expense payments and financial statement preparation
- Annual budgeting and long-term planning assistance
- Payroll processing
- Audits and share refund reconciliations
Meetings and Minutes
We manage all aspects of meetings and minute-taking, including:
- Preparing and distributing agendas and documents
- Organizing and attending board and general meetings
- Facilitating meetings and providing board member guidance
- Drafting minutes within 48 hours and distributing final minutes within a week
- Preparing meeting documents in line with the Cooperative Association Act
Tasks and Trades
We ensure timely completion of tasks and maintenance, including:
- Arranging competitive property maintenance, repairs, and contracts
- Offering bulk purchasing discounts for services
- Managing insurance through our unique Master Insurance Program
- Timely payments to contractors and trades
Communications
Our communication services include:
- Responding to phone, fax, email, and other correspondence promptly
- Offering advice and regulatory guidance during board meetings
- Handling documents and records efficiently
- Managing communications with employees, trades, and co-op members
- Addressing rule violations and providing follow-up
